FYI.  No local processing implications, unless you have a use for the new field
which will be in the sequential PAR file.

--On Friday, September 03, 2004 5:18 PM -0700 Barbara Vanden Borre
<[log in to unmask]> wrote:

> The primary purpose of release 1591 is to modify PPS to capture percent
> time associated with PAR earnings distributions for a new Effort Reporting
> System (ERS) that is under development.  The old commonly-used ERS
> was the campus "A21" system.
>
> There is currently a percent field on the PAR, but the release letter notes
> that values are not carried for hourly paid appointments, and ERS needs a
> differently computed percent, so a new field is being added to both the
> sequential and DB2 PARs.  In the DB2 database, the ERN_DERIVED_PCT
> field is added to the ERN table.
>
>    The new ERS will base its calculations of “percent effort” on the percent time
>     associated with employee pay rather than the current method of pro-rating
>     gross pay to determine percent effort. This is being done to make easily
>     understood what effort is being reported and certified by researchers.
>
> This field will be computed automatically by PPP390 for current activity,
> COH's, and expense transfer type PAR records.  It will be exempt from
> reporting and will be set to zero when:
>
> · The Retroactive Adjustment Indicator (RAI) is “A”.
> · The DOS is “OTP”, “OTH”, “OT2”, or “OT3” (i.e., these earnings have a
> corresponding “OTS” entry for the same reported time so therefore, to avoid double
> counting, these “premium” hours are bypassed so that only the OTS will have a
> non-zero Derived Percent Time). · The associated DOS Table entry contains a blank
> Type Hours Code.
>
> Calculation of the new derived percent values for expense transfers is impeded
> by the fact that we do not now carry pay cycle code or range adjustment
> indicator (RAI) for them.  Without knowing the pay cycle code, the system
> can't compute percent time = hours divided by normal hours for the pay cycle,
> and without RAI we could end up double counting some hours.  To remedy
> these problems, pay cycle code and RAI will now be filled in on the PAR
> for expense transfers, and they are added to the TOE update file and DB2
> TOE table.
>
> In the case of online expense transfers based on TOE data, the system
> will automatically fill in the pay cycle code and RAI.  This happens when
> batch compute program PPP380 is run, not online.  For batch expense
> transfers, the UPAY 646 transaction layout is changed so that they can
> be entered.  If you don't enter them, the values will be set to blank and
> you'll receive a warning message.  I expect this situation to primarily
> affect the Davis Medical Center users.
>
> With the one exception of the batch expense transfers, this is generally
> a background release that most of the time you won't be aware of.
> No CICS screens or web pages or reports are modified.  You will not
> see the new field on PAR reports.  Space for the new derived percent
> field in the sequential PAR file is taken from filler, so there is no record
> length change and no conversion effort needed.
>
> TABLE UPDATES
>    Message table update transactions are provided.
>
> IMPLEMENTATION
>     You might wonder why we're pushing this release when implementation
> of 457(b) changes is so urgent, but if you'll refer back to the alert I sent to
> payroll managers on August 24th, you'll see that r1591 is a link in a chain
> of dependencies that lay the groundwork for 457(b).  R1591 is a precursor
> for r1592, which Jerry Wilcox has mandated to be installed before 567(b).
> That being the case, we'd appreciate your approval to install r1591 at
> your earliest convenience.  We'd also appreciate hearing of any cases
> where local overtime DOS codes comparable in behavior to OTP, OTH,
> OT2, and OT3 have been introduced, as we will need to set derived
> percent time to zero for them as well.
>
>   bvb
>
>
>



========================================
Lou Browdy, Manager, Computing Support
UCSB Accounting Services and Controls
3201 SAAS Building
Santa Barbara, CA  93106-2040
(805)893-2326(Voice) (805)893-8682(FAX)