Hi Katie,

Thank you and everyone else involved for this guidance on the NIH policy. It is very helpful and greatly appreciated!

I have one point that I’m trying to wrap my head around and hope to get more clarity:
The OSC guidance says: The author of any article published open access with a Creative Commons license<https://osc.universityofcalifornia.edu/scholarly-publishing/creative-commons-licenses/> can deposit the Final Published Article – the formatted PDF available on the publisher’s website – rather than the Author Accepted Manuscript.
The NIH Public Access Policy says: Submission of the Final Published Article to PubMed Central from journals or publishers with formal 

[More ...]

Hi Michael. Since Katie is off this week, I'll do my best to address this topic (Katie and others, feel free to chime in as well). With a warning that this gets into the weeds...

Though the NIH Public Access Policy doesn't say that authors can deposit the Final Published Article (FPA) if it was published OA with a Creative Commons license, we decided to include this instruction in the OSC guidance page, since we know that the author has a right to use this version of their paper with a CC license. They may have the same right under 

[More ...]

I'm back! Thank you Anneliese - that's way more detail than I could have provided about the NIH process and methods. Very illuminating. Like you, I'm eager to see what changes are in store for the NIH lists and other guidance this week.

And Michael, the reason we didn't say all OA articles is that we weren't confident that all articles that publishers describe as OA are actually CC licensed. There used to be a couple notable publishers where this wasn't the case (but of course now I can't remember who they were). Certainly the vast majority of OA articles 

[More ...]

Hi Anneliese and Katie,

Thank you so much for the explanations and guidance. I was sure you have discussed this issue at length in the working group.

Nobody had any question about this particular issue in my Zoom presentation last week (I have another one tomorrow), but it is possible it will come up later. 

[More ...]

Hi Michael. It looks to me like this will be the new official page for the 2024 NIH Public Access Policy: https://grants.nih.gov/policy-and-compliance/policy-topics/public-access.

Katie, ACS used to have their own bespoke OA license, ACS AuthorChoice<https://acsopenscience.org/researchers/authorchoice-licensing-options/#:~:text=There%20are%20previous%20ACS%20journal,of%20non%2Dcommercial%20derivative%20works.>, but they now only offer two CC licenses.

Best,
Anneliese

The relevant guidance is here: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-25-048.html
Our working group has been going back and forth on this (just this morning!) because of this language, which can be read as just disallowing costs charged for publishers to do the depositing step:
"Journal or publisher fees that arise during the course of the publication process for the sole purpose of submitting the Author Accepted Manuscript to PubMed Central are not allowable costs. Compliance with the Policy does not require the payment of an open access fee to a journal." 

[More ...]

Michael,

Our graduate division must approve of any embargos longer than the 2 year maximum, which is available upon filing. In fact, any embargo extension after filing requires Grad division approval. They approve most requests, but very few go beyond an extra year or two.

We've had author-requested removals in ProQuest without the proper grad division approvals; I don't think there are any consequences. 

[More ...]

Here's what we've got at Berkeley, which is handled by the Graduate
Division.

https://grad.berkeley.edu/academic-progress/dissertation/#embargo-extensions
Embargo Extensions

Embargoes beyond the initial 2-year option must be requested pursuant to a
petition process using the Embargo Extension Petition Form
<https://grad.berkeley.edu/wp-content/uploads/Embargo-Extension-Petition-Form.pdf>.
Extensions are granted at the discretion of the Graduate Division, and are
based on substantiated circumstances of the kind indicated above and with
the endorsement of and an explanatory letter from the chair of the
dissertation committee (or, if the dissertation chair is unavailable, the
current department chair). Be sure to submit the petition form with
sufficient time (at least three months) prior 

[More ...]

UCSB's Graduate Division handles embargoes for longer than 2 years. They
have some details on here
<https://ext-prod.graddiv.ucsb.edu/sites/default/files/2020-11/2020embargoinformation.pdf>
.

Angela

On Wed, Jun 4, 2025 at 1:44 PM Timothy M Vollmer <
[log in to unmask]> wrote:

> Here's what we've got at Berkeley, which is handled by the Graduate
> Division.
>
>
> https://grad.berkeley.edu/academic-progress/dissertation/#embargo-extensions
> Embargo Extensions
>
> Embargoes beyond the initial 2-year option must be requested pursuant to a
> petition process using the Embargo Extension Petition Form
> <https://grad.berkeley.edu/wp-content/uploads/Embargo-Extension-Petition-Form.pdf>.
> Extensions are granted at the discretion of the Graduate Division, and are
> based on substantiated circumstances of the kind 

[More ...]

Hi Michael,

Similar to what others have said, UCSC students may submit
their dissertation with an initial embargo of up to two years. The UCSC
Division of Graduate Studies reviews requests for embargo renewals and may
allow two more years, rarely more. It is infrequent that the Grad Division
approves longer embargoes now (but in the past, some had been approved)
because there have been issues with extended embargoes that I emailed this
list about last summer. 

[More ...]

Here’s UCSD’s guidelines page https://grad.ucsd.edu/academics/preparing-to-graduate/dissertation-thesis-manual.html#dissertation-and-thesis-release-form-embargo-form (I just saw this and am going to send a correction and link for this sentence “through the UC California Digital Library (eScholarship).”)
Occasionally I get direct grad student questions or referrals from the grad school, maybe 1-3 a year) on extension requests after the fact*, questions about publication timing for patent reviews, removal (examples: theater play and “threat to safety”). We created the (attached) workflow and contact list to ensure the appropriate stakeholders are notified of changes.
Dissertations guidelines embargo section text:
Students, with approval from their committee chair, may choose to immediately publish 

[More ...]

I think it's a better data archiving/web archiving project question than an eScholarship question, like when it looked like ERIC was going to be shut down and folks started the ERICA project.
See, e.g.
https://news.illinoisstate.edu/2025/04/new-guidance-on-eric-database-availability/
https://guides.library.umass.edu/education/ERIC

UC authors can certainly deposit in eScholarship. But I have no idea if Primers are something that the PMS would harvest records of for authors to claim. Justin's out currently, but would you like me to forward this to Alainna to ask that for Monday, and/or if PSNet is a data source for the PMS?

Thanks, Michael.

Katie and Martha, would this be a useful topic for discussion at the next
SCCKG? It would be good for campuses and libraries to be on the same page
on this from a communications/author outreach standpoint considering the
implementation is now several months sooner than planned (at least for
NIH). Michael mentioned to me on another thread that perhaps OSC could have
some guidance too. 

[More ...]

Hi Tim, Martha, and everyone.
There is a joint working group in process, with OSC representation and beyond. It was already penciled in as a working group - it came up in the last OSC meeting, but now the timeline has moved up. I'm a member, and I think Anneliese is too. The first meeting is Monday, because of the acceleration on the timeline. I'll be out for the May CKG meeting, but maybe Anneliese can provide an update? And/or I can leave something in the notes before I go?

Hi Katie:
That sounds good to me. Thanks for the update and it's good to know that'll
be a topic at the first meeting of the OSTP working group next week. I'd
appreciate you or Anneliese sharing additional info after that.
Tim

On Fri, May 2, 2025 at 1:56 PM Katie Fortney <[log in to unmask]> wrote:

> Hi Tim, Martha, and everyone.
> There is a joint working group in process, with OSC representation and
> beyond. It was already penciled in as a working group - it came up in the
> last OSC meeting, but now the timeline has moved up. 

[More ...]

Hi Katie,

Great to hear about the working group. I remember it mentioned in the last OSC meeting.

We are already getting questions about the accelerated timeline and the public access mandate in general (though except for the timeline nothing has changed and researchers should at least be aware of the OSTP memo, but well …) Is the working group also drafting communication and guidance for authors that we can reuse on campuses? Authors might be caught between publishers’ policies (embargo) and public access mandates (no embargo) and then contact the library. 

[More ...]

Hi Michael and Tim. The working group is developing language for author guidance, which will be distributed to libraries. The guidance addresses the sticky situation you describe, which authors may find themselves caught up in.

I'm happy to provide an update at the May SCCKG meeting. We'll check whether anything can be shared sooner than that, given the fast-approaching changes to the NIH policy. 

[More ...]

Thanks, everyone, for bring this up! I’m looking forward to seeing it!

Anneliese, when you say “shared with libraries” – who exactly? Will you share with the scholcommers?

I think this can be an opportunity to push eScholarship as a sustainable option, especially in light of the instability of any publications or repositories under govt jurisdiction. 

[More ...]

It will be shared with scholcommers and beyond. 🙂 There will also be suggestions for outreach to campus partners that support researchers.

Typically, the public access policies stipulate which repository articles have to be deposited in. NIH requires deposit to PubMed Central, even if the article was published OA. Unless those repositories go away, which would be a huge deal, and then the language of all of the policies would have to change. It doesn't mean we can't also recommend deposit in eScholarship, but most researchers don't want to have to deposit to more than one place. 

[More ...]

FYI
https://scholarlykitchen.sspnet.org/2025/05/05/ask-the-chefs-the-nih-steps-on-the-open-access-accelerator/

On Fri, May 2, 2025 at 6:49 PM Taylor, Anneliese <
[log in to unmask]> wrote:

> It will be shared with scholcommers and beyond. 🙂 There will also be
> suggestions for outreach to campus partners that support researchers.
>
> Typically, the public access policies stipulate which repository articles
> have to be deposited in. NIH requires deposit to PubMed Central, even if
> the article was published OA. Unless those repositories go away, which
> would be a huge deal, and then the language of all of the policies would
> have to change. It doesn't mean we can't 

[More ...]

Totally agree on the NIH part and asking authors to deposit more than once … but …the NEH designated repository just had funding cut https://about.hcommons.org/2025/04/17/on-the-neh-and-our-path-forward/ and I heard that others, NEA, etc are next. I was thinking of IRs as back up to PubMed, etc. Maybe even with data repositories as well. Maybe even implement something more systematic, like we do with Proquest UMI and the dissertations and what Alainna is looking into for MDPI (SWORD-like deposit). Auto- deposit of the pdf and metadata coming from the journal and repositories like PubMed. 

[More ...]

RE: NIH's July 1, 2025 Public Access Policy implementation, our office at
Berkeley is working with other librarians on some education and outreach.

1. We wrote a post on the Library Update blog that outlines the main
changes of the Policy and how people can get additional information and
help.

*What UC Berkeley researchers need to know about NIH’s Updated Public
Access Policy*
https://update.lib.berkeley.edu/2025/06/03/what-uc-berkeley-researchers-need-to-know-about-nihs-updated-public-access-policy/ 

[More ...]

Hi all,

We posted a news item
<https://library.ucsc.edu/news/nih-revised-public-access-policy-moved-up-to-july-1-2025>
about
the NIH policy acceleration on the library website at UCSC. The text of the
news item matches the joint message from the Library and Office of
Research, which was sent to deans and dept chairs as well as a few other
groups.

Best,
Martha

On Tue, Jun 3, 2025 at 3:21 PM Timothy M Vollmer <
[log in to unmask]> wrote: 

[More ...]

FYI here's another resource, from Authors Alliance:
https://www.authorsalliance.org/2025/06/06/the-nih-public-access-policy-qa-for-authors/

tim

On Thu, Jun 5, 2025 at 2:28 PM Martha Stuit <
[log in to unmask]> wrote:

> Hi all,
>
> We posted a news item
> <https://library.ucsc.edu/news/nih-revised-public-access-policy-moved-up-to-july-1-2025> about
> the NIH policy acceleration on the library website at UCSC. The text of the
> news item matches the joint message from the Library and Office of
> Research, which was sent to deans and dept chairs as well as a few other
> groups.
>
> Best,
> Martha
>
>
> On Tue, Jun 3, 2025 at 3:21 PM Timothy M Vollmer <
> 

[More ...]

Following up from our *Navigating NIH’s Updated **Public Access Policy
Requirements *workshop at Berkeley today:

- Presentation recording
<https://drive.google.com/file/d/19GKVhwbLZn2cwztRnaNfzoyPc8nY0BmL/view?usp=sharing>
- Slides with speaker notes
<https://drive.google.com/file/d/11CwP6RS_UxPbRlc1nIJIgifTb2BzHOJo/view?usp=sharing>
- 1-pager with relevant links
<https://docs.google.com/document/d/1HoiN0FHcDdHqknBG2FealTcS4alN__vKKEbWa3qBOS8/edit?usp=sharing>

Tim

On Tue, Jun 3, 2025 at 3:20 PM Timothy M Vollmer <[log in to unmask]>
wrote:

> RE: NIH's July 1, 2025 Public Access Policy implementation, our office at
> Berkeley is working with other librarians on some education and outreach.
>
> 1. We wrote a post on the Library Update blog that outlines the main
> changes of the Policy and how people can get additional information and
> help.
 

[More ...]

Thank you, Tim, for sharing!

It was a great webinar and inspiration for offering our own on campus.

And thanks to your colleagues as well. Great job 😊

Best
Michael

Michael, I concur that this was an excellent webinar. I couldn't attend,
but I just watched the recording. Thank you, Tim and your colleagues.

Best,
Angela

On Wed, Jun 11, 2025 at 1:21 PM Michael Ladisch <
[log in to unmask]> wrote:

> Thank you, Tim, for sharing!
>
>
>
> It was a great webinar and inspiration for offering our own on campus.
>
>
>
> And thanks to your colleagues as well. Great job 😊
>
>
>
> Best
>
> Michael
>
>
>
> -------------------------
>
> Michael Ladisch
>
> Scholarly Communication Officer
>
> University 

[More ...]

Oof, you might not be the only one! I just saw a message from UCOP IT, and I'm having trouble starting the meeting.

Anybody have a favorite alternative? Google Meet or something?

Ours is acting up too. I'm gonna try to join and we'll see what happens. It
might be a larger technical issue.
tim

On Wed, Apr 16, 2025 at 12:56 PM Jerrold Shiroma <[log in to unmask]>
wrote:

> Hi All,
>
>
>
> I’m up for notes today, but our campus Zoom is down (not sure if it’s down
> elsewhere). I’ll keep trying to sign in, but might miss the meeting.
>
>
>
> Sorry!
>
>
>
> Jerrold
> 

[More ...]

I can't join either. Google Meet is probably easiest. I'm not sure if there
are any joining limitations, but here is a link:

SCCKG
Wednesday, April 16 · 1:00 – 2:00pm
Time zone: America/Los_Angeles
Google Meet joining info
Video call link: https://meet.google.com/ikw-ubqr-qsj
Or dial: ‪(US) +1 859-813-5079‬ PIN: ‪126 545 444‬#
More phone numbers: https://tel.meet/ikw-ubqr-qsj?pin=5021697426864

On Wed, Apr 16, 2025 at 12:58 PM Katie Fortney <[log in to unmask]>
wrote: 

[More ...]

Ruh roh! Must be a wider issue. I'm unable to connect to Zoom at all.

Anne Cong-Huyen, PhD (she/her)
Research & Engagement Librarian
[log in to unmask]
805-893-8067
ORCID: https://orcid.org/0000-0001-5234-2545
Google Scholar
<https://scholar.google.com/citations?hl=en&user=_MtEgiUAAAAJ&view_op=list_works&gmla=AGd7smGUqpHcOjpaiArApD0ayuTYrN6oRTNie5dHc2ALkp4YhpkejB285hlwu1Iy4QFx3nzl7BQnSsHH5v76kMCg>
Meet with me <https://libcal.library.ucsb.edu/appointments/annech>
[image: UC Santa Barbara]

On Wed, Apr 16, 2025 at 12:59 PM Timothy M Vollmer <
[log in to unmask]> wrote:

> Ours is acting up too. I'm gonna try to join and we'll see what happens.
> It might be a larger technical issue.
> tim
>
> On Wed, Apr 16, 2025 at 12:56 PM Jerrold Shiroma <[log in to unmask]>
> wrote:
>
>> Hi All,
>>
>>
>>
>> I’m 

[More ...]

The same here. “This site can’t be reached” is the message I see when accessing the meeting.

Same here! I can't connect to Zoom.

On Wed, Apr 16, 2025 at 1:01 PM Anne Cong-Huyen <[log in to unmask]> wrote:

> Ruh roh! Must be a wider issue. I'm unable to connect to Zoom at all.
>
> Anne Cong-Huyen, PhD (she/her)
> Research & Engagement Librarian
> [log in to unmask]
> 805-893-8067
> ORCID: https://orcid.org/0000-0001-5234-2545
> Google Scholar
> <https://scholar.google.com/citations?hl=en&user=_MtEgiUAAAAJ&view_op=list_works&gmla=AGd7smGUqpHcOjpaiArApD0ayuTYrN6oRTNie5dHc2ALkp4YhpkejB285hlwu1Iy4QFx3nzl7BQnSsHH5v76kMCg>
> Meet with me <https://libcal.library.ucsb.edu/appointments/annech>
> [image: UC Santa Barbara]
>
>
> On Wed, Apr 16, 2025 at 12:59 PM Timothy M Vollmer <
> [log in to unmask]> wrote:
>
>> Ours is acting up too. I'm gonna try to join and we'll see what 

[More ...]

I cant access the zoom link either

Do you all want to try mine?

With best regards,
Allegra

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Timothy M Vollmer <[log in to unmask]>
Date: Wednesday, April 16, 2025 at 12:59 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [SCCKG] CKG Call
Ours is acting up too. I'm gonna try to join and we'll see what happens. It might be a larger technical issue.
tim 

[More ...]

Yep, no zoom at all.

How about google meet? https://meet.google.com/kcn-tkks-wdv

With best regards,
Allegra

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Angela Chikowero <[log in to unmask]>
Date: Wednesday, April 16, 2025 at 1:02 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [SCCKG] CKG Call
Same here! I can't connect to Zoom.

On Wed, Apr 16, 2025 at 1:01 PM Anne Cong-Huyen <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Ruh roh! Must be a wider issue. I'm unable to connect to Zoom at all. 

[More ...]

Google Meet:
To join the video meeting, click this link: https://meet.google.com/iye-xxff-ejb
Otherwise, to join by phone, dial +1 614-504-3838 and enter this PIN: 513 889 425#

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Angela Chikowero <[log in to unmask]>
Date: Wednesday, April 16, 2025 at 1:02 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [SCCKG] CKG Call
Same here! I can't connect to Zoom. 

[More ...]

There are a few different Google Meet URLs floating around in this thread. Which one is being used?

It is the one that I sent in a separate email, which is this one:
https://meet.google.com/ikw-ubqr-qsj

We're here: https://meet.google.com/ikw-ubqr-qsj

Anne Cong-Huyen, PhD (she/her)
Research & Engagement Librarian
[log in to unmask]
805-893-8067
ORCID: https://orcid.org/0000-0001-5234-2545
Google Scholar
<https://scholar.google.com/citations?hl=en&user=_MtEgiUAAAAJ&view_op=list_works&gmla=AGd7smGUqpHcOjpaiArApD0ayuTYrN6oRTNie5dHc2ALkp4YhpkejB285hlwu1Iy4QFx3nzl7BQnSsHH5v76kMCg>
Meet with me <https://libcal.library.ucsb.edu/appointments/annech>
[image: UC Santa Barbara]

On Wed, Apr 16, 2025 at 1:08 PM Jerrold Shiroma <[log in to unmask]>
wrote:

> There are a few different Google Meet URLs floating around in this thread.
> Which one is being used?
>

Good morning Katie,

We don't have a data person at UCR now, but we will after July 15.
Can you put my contact down as the data management contact temporarily?
Thanks!

Jing Han, Ph.D.
Digital Scholarship Librarian

UCR Library | University of California, Riverside

P.O. Box 5900 | Orbach Library, Room 209
Riverside, CA 92517-5900
951-827-0172, [log in to unmask]<mailto:[log in to unmask]>
Web<https://library.ucr.edu/> | Facebook<https://www.facebook.com/ucrlibrary> | Twitter<https://twitter.com/ucrlibrary> | Instagram<https://www.instagram.com/ucrlibrary/> | YouTube<https://www.youtube.com/user/ucrlibraries> 

[More ...]

Hi Mictchell,

UCSB had membership at one point, but we canceled it a while ago, I think.

Best,
Angela

On Tue, Apr 1, 2025 at 11:53 AM Mitchell C Brown <[log in to unmask]> wrote:

> To Scholarly Communications colleagues,
>
>
>
> I am looking at the invitation from MDPI to for IOAP institutional
> membership that extends a 10% discount to campus-affiliated authors. Do
> other campuses have a current agreement? I’ve heard from Davis and
> Berkeley.
>
>
>
> With thanks,
>
>
>
> Mitchell
>
>
>
> *Mitchell C. Brown, MLIS *
>
> Scholarly 

[More ...]

HI Mitchell,

https://ucsd.libguides.com/scholcom/discounts

MDPI<https://www.mdpi.com/>
All MDPI journals
10%
Institutional Open Access Program
UCSD is a member of the program, but do not support MDPI financially. Authors will be responsible for payments directly through MDPI.
No

With best regards,
Allegra

p.s. just published:
Swift, A., & Taylor, A. (2025). A Benchmarking Survey of Open Access Funds at the University of California . Evidence Based Library and Information Practice, 20(1), 93–116. https://doi.org/10.18438/eblip30649 

[More ...]

UCSF still has an agreement. They used to send us an annual agreement to sign, but didn't for many years. They sent it to me again recently but I haven't signed it yet, simply because of time. I have concerns about some of their practices and quality, but many of our authors are flocking to their journals. 

[More ...]

Hi Mitchell,

We just renewed our institutional membership. We have it for a few years and I had to sign every year, but the renewed membership remains active until we cancel it. The rep said that MDPI is interested in a UC/CDL membership and hinted on higher discount for UC authors, but that’s for others to decide. 

[More ...]

Hi Tim and all,

I think this is an excellent idea! Looking forward to reading the article and to the discussion.

Best
Michael

I 2nd the motion!

With best regards,
Allegra

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Michael Ladisch <[log in to unmask]>
Date: Sunday, March 9, 2025 at 5:40 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [SCCKG] SCCKG April 2025 deep dive group discussion
Hi Tim and all,

I think this is an excellent idea! Looking forward to reading the article and to the discussion. 

[More ...]

This sounds like a great way to spend our time. I'll have to leave about
half-way through, but I look forward to the conversation!

Anne

Anne Cong-Huyen, PhD (she/her)
Research & Engagement Librarian
[log in to unmask]
805-893-8067
ORCID: https://orcid.org/0000-0001-5234-2545
Google Scholar
<https://scholar.google.com/citations?hl=en&user=_MtEgiUAAAAJ&view_op=list_works&gmla=AGd7smGUqpHcOjpaiArApD0ayuTYrN6oRTNie5dHc2ALkp4YhpkejB285hlwu1Iy4QFx3nzl7BQnSsHH5v76kMCg>
Meet with me <https://libcal.library.ucsb.edu/appointments/annech>
[image: UC Santa Barbara]

On Mon, Mar 10, 2025 at 8:59 AM Swift, Allegra <
[log in to unmask]> wrote:

> I 2nd the motion!
>
>
>
> With best regards,
>
> Allegra
>
>
>
>
>
>
>
> *From: *Scholarly Communications CKG <[log in to unmask]> on
> behalf of Michael Ladisch <
> [log in to unmask]>
> *Date: *Sunday, 

[More ...]

Hi Tim,

I agree that this would be an excellent read for the April SCCKG.

Best,
Angela

On Mon, Mar 10, 2025 at 8:59 AM Swift, Allegra <
[log in to unmask]> wrote:

> I 2nd the motion!
>
>
>
> With best regards,
>
> Allegra
>
>
>
>
>
>
>
> *From: *Scholarly Communications CKG <[log in to unmask]> on
> behalf of Michael Ladisch <
> [log in to unmask]>
> *Date: *Sunday, March 9, 2025 at 5:40 PM
> *To: *[log in to unmask] <[log in to unmask]>
> *Subject: *Re: [SCCKG] SCCKG April 2025 deep dive group discussion
>
> Hi Tim and all,
>
>
>
> I 

[More ...]

As a reminder, today's meeting is cancelled.

Hi Angela:

We don't have dedicated workshop materials for this, but we do briefly
cover how to publish OA via the repository route such as AAM deposit in
this broader presentation. Take a look at slides 12-15.
2023 How to Publish Open Access at UC Berkeley
<https://drive.google.com/open?id=1Nqrm97OnXlh8HOQgjNyXPAJOTeQDogqqjFgDleljv_k>
Cheers,
Tim

On Wed, Mar 5, 2025 at 11:06 AM Angela Chikowero <[log in to unmask]>
wrote: 

[More ...]

Thank you so much team. There is content we can reuse in slide 12-015. We
appreciate. We will share our final slides with the group.

Best,
Angela

On Wed, Mar 5, 2025 at 11:14 AM Timothy M Vollmer <[log in to unmask]>
wrote:

> Hi Angela:
>
> We don't have dedicated workshop materials for this, but we do briefly
> cover how to publish OA via the repository route such as AAM deposit in
> this broader presentation. Take a look at slides 12-15.
> 2023 How to Publish Open Access at UC Berkeley
> <https://drive.google.com/open?id=1Nqrm97OnXlh8HOQgjNyXPAJOTeQDogqqjFgDleljv_k>
> Cheers,
> Tim
>
> On 

[More ...]

Here’s a 2021 presentation by Alainna<https://docs.google.com/presentation/d/1YkxzlLZ86XZx-9Gl_VD7l13FFxpmqNpM/edit#slide=id.gd8b9b54627_0_89>. There’s a lot of still relevant information here.

With best regards,
Allegra

Allegra Swift | Scholarly Communications Librarian
UC San Diego Library | [log in to unmask]<mailto:[log in to unmask]>
https://orcid.org/0000-0003-2160-6960<https://urldefense.com/v3/__https:/orcid.org/0000-0003-2160-6960__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YsL7fljm$>
Pronouns: she, her, hers / Why do pronouns matter<https://urldefense.com/v3/__https:/www.mypronouns.org/what-and-why/__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YkZ8I60b$>?

Find a time to meet that works for you on my calendar link<https://calendly.com/akswift>.

Info on scholarly communications services and resources<https://ucsd.libguides.com/ScholComm/Home>. 

[More ...]

Thank you Allegra! This is very helpful.

Best,
Angela

On Wed, Mar 5, 2025 at 3:16 PM Swift, Allegra <[log in to unmask]> wrote:

> Here’s a 2021 presentation by Alainna
> <https://docs.google.com/presentation/d/1YkxzlLZ86XZx-9Gl_VD7l13FFxpmqNpM/edit#slide=id.gd8b9b54627_0_89>.
> There’s a lot of still relevant information here.
>
>
>
> With best regards,
>
> Allegra
>
>
>
> *Allegra Swift | Scholarly Communications Librarian *
>
> UC San Diego Library | [log in to unmask]
>
> *https://orcid.org/0000-0003-2160-6960
> <https://urldefense.com/v3/__https:/orcid.org/0000-0003-2160-6960__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YsL7fljm$>*
>
> Pronouns: she, her, hers / *Why do pronouns matter
> <https://urldefense.com/v3/__https:/www.mypronouns.org/what-and-why/__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YkZ8I60b$>?*
>
>
>
> Find a time to meet that works for you on my 

[More ...]

And just like that, the Nelson memo is gone...
Heard through a source I'm not sure I'm supposed to cite based on Chatham/Vegas rules.
Apparently, this is the last remaining visage of the memo: https://www.usa.gov/agencies/office-of-science-and-technology-policy. For now.

Best,

Jennifer

Jennifer Chan, MLIS
Scholarly Communication Librarian
//orcid.org/0000-0003-4454-0490
she/her/hers
Scholarly Communication

Charles E. Young Research Library
University of California, Los Angeles
Box 951575, Los Angeles, CA 90095-1575 

[More ...]

Some amount of "that doesn't live here anymore" is normal under an administration change.
So, like, the OSTP under Biden didn't keep a copy of the original 2013 OSTP memo on their site, I think - it lived at obamawhitehouse.archives.gov, and the Nelson memo now lives on bidenwhitehouse.archives.gov.
See the links here https://researchguides.case.edu/c.php?g=491070&p=3358536 

[More ...]

I’ve forwarded this to Ollie Hamilton at Google Scholar.

Hi Tim,

I added your notes below in a box that I’m calling for now “2025 updates” here https://ucsd.libguides.com/usfedfunder_publicaccesspolicies/overview - what do you all think to Tim’s question, “Should we update, assuming we can find the correct archived links? “ I may add a note that the information in the rest of the guide will be updated when we have clear and consistent information. 

[More ...]

FWIW, my inclination is to update the Berkeley page with links that we know
work that reference the OSTP policy in play now. If there are major changes
later then we can clarify that in our guidance.

tim

On Tue, Jan 28, 2025 at 3:46 PM Swift, Allegra <[log in to unmask]> wrote:

> Hi Tim,
>
>
>
> I added your notes below in a box that I’m calling for now “2025 updates”
> here *https://ucsd.libguides.com/usfedfunder_publicaccesspolicies/overview
> <https://ucsd.libguides.com/usfedfunder_publicaccesspolicies/overview> - *what
> do you all think to Tim’s question, “Should we update, assuming we can find
> the correct archived links? “ I 

[More ...]

I've updated the link to the archived Nelson memo on my NIH Policy guide<https://guides.ucsf.edu/nihpolicy>, and added a statement at the top of the page:

On December 17, 2024, NIH issued its updated Public Access Policy. The 2024 Public Access Policy is effective for manuscripts accepted for publication on or after December 31, 2025. Until then, NIH's current (2008) Public Access Policy remains in effect. To view the 2024 policy and supplemental guidance, please visit the NIH Office of Science Policy website<https://osp.od.nih.gov/policies/public-access/>.
We will monitor announcements in 2025 for any changes to NIH's revised policy due to the new administration. 

[More ...]

Solid advice thanks, Tim and Anneliese.

Anneliese, I’m stealing reusing your language for my guide, thanks for sharing!

With best regards,
Allegra

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Taylor, Anneliese <[log in to unmask]>
Date: Friday, January 31, 2025 at 11:54 AM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [SCCKG] Updating Library & OSC links to OSTP resources?
I've updated the link to the archived Nelson memo on my NIH Policy guide<https://urldefense.com/v3/__https:/guides.ucsf.edu/nihpolicy__;!!Mih3wA!CiSIlKwJ79-PCy9KE06zkkStOJIkbDHNLkcWavo-fXY1vbJLS_vWqia9fp7JE4nYIX8ZQVmXlXklefQWIiKkNYyo7GQXtPbfHnbP$>, and added a statement at the top of the page: 

[More ...]

I've updated the link we had on https://osc.universityofcalifornia.edu/scholarly-publishing/policies-legislation/

Thanks all.

I'm seeing the same thing, Angela. I've notified Mark and Jade here at CDL.
Thanks for the heads up!

Thanks, Katie!

Best,
Angela

On Mon, Jan 27, 2025 at 10:10 AM Katie Fortney <[log in to unmask]>
wrote:

> I'm seeing the same thing, Angela. I've notified Mark and Jade here at CDL.
> Thanks for the heads up!
> ------------------------------
> *From:* Scholarly Communications CKG <[log in to unmask]> on
> behalf of Angela Chikowero <[log in to unmask]>
> *Sent:* Monday, January 27, 2025 10:07 AM
> *To:* SCHOLARPUB-L <[log in to unmask]>
> *Subject:* [SCCKG] JOLT
>
> Hi All,
>
> I am having issues accessing JOLT. I get the message, "This site can't be
> reached." Can someone please confirm if they are experiencing the same
> 

[More ...]

FYI, they've restarted it and it seems to be working fine now.

Thank you! It's working now.

Best,
Angela

On Mon, Jan 27, 2025 at 11:12 AM Katie Fortney <[log in to unmask]>
wrote:

> FYI, they've restarted it and it seems to be working fine now.
> ------------------------------
> *From:* Angela Chikowero <[log in to unmask]>
> *Sent:* Monday, January 27, 2025 10:26 AM
> *To:* Katie Fortney <[log in to unmask]>
> *Cc:* SCHOLARPUB-L <[log in to unmask]>
> *Subject:* Re: [SCCKG] JOLT
>
> Thanks, Katie!
>
> Best,
> Angela
>
> On Mon, Jan 27, 2025 at 10:10 AM Katie Fortney <[log in to unmask]>
> wrote:
>
> I'm seeing the same thing, Angela. I've notified Mark and Jade here at CDL.
> 

[More ...]

I heard from another researcher that they had problems reaching the site
late last night/early this morning. I see it's back online now.

Tim

On Mon, Jan 27, 2025 at 11:15 AM Angela Chikowero <[log in to unmask]>
wrote:

> Thank you! It's working now.
>
> Best,
> Angela
>
> On Mon, Jan 27, 2025 at 11:12 AM Katie Fortney <[log in to unmask]>
> wrote:
>
>> FYI, they've restarted it and it seems to be working fine now.
>> ------------------------------
>> *From:* Angela Chikowero <[log in to unmask]>
>> *Sent:* Monday, January 27, 2025 10:26 AM
>> *To:* Katie Fortney <[log in to unmask]>
>> *Cc:* SCHOLARPUB-L <[log in to unmask]>
>> *Subject:* 

[More ...]

Hello all,
Please find Eric's slides attached.

Alas, it cites it in the wrong section! It should be in the part about the government use license, not the part about green OA. The memo itself, and every policy I've seen, contemplates green OA as a compliance route.
Sigh. Still better than so many of these stories, right?

Thank you for sharing, Rachael, and thank you and Dave for writing this piece! It is very helpful to have specific examples and have the issue explained in plain language, because most of the opponents of AI training don’t really understand the full picture.

Best
Michael

Echoing Michael's thanks to you, Rachel. This week, I received yet another
question from an author asking whether to sign an addendum from a publisher
to allow their book to be used for generative AI. I especially appreciated
this particular sentence from your piece for communicating about this to
authors who have questions: "When scholars write about it or teach about
the content, they are not regenerating the actual expression from the
content—the part that is protected by copyright; rather the scholars are
conveying the *lessons learned from* the content—facts *not* protected by
copyright." 

[More ...]

I’ll pile on here, thank you Rachael! I shared through library slack channels and linked on a libguide.

Regards,

Allegra

Allegra Swift | [log in to unmask]<mailto:[log in to unmask]>

Find a time to meet that works for you on my calendar link<https://calendly.com/akswift>.

Info on scholarly communications services and resources<https://ucsd.libguides.com/ScholComm/Home>.

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Martha Stuit <[log in to unmask]>
Date: Friday, December 6, 2024 at 3:02 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: [SCCKG] Restricting Innovation: How Publisher Contracts Undermine Scholarly AI Research
Echoing Michael's thanks to you, Rachel. This week, I received yet another question from an author asking whether to sign an addendum from 

[More ...]

Thanks for sharing your very helpful blog post, Rachael.

Our COLASC committee shared this article about how publishers are signing multi-million $ deals with AI companies to provide access to licensed content:

<https://www.nature.com/articles/d41586-024-04018-5>
[d41586-024-04018-5_50287716.jpg]
Publishers are selling papers to train AIs — and making millions of dollars<https://www.nature.com/articles/d41586-024-04018-5>
nature.com<https://www.nature.com/articles/d41586-024-04018-5>

Seems like some of that money should result in a deduction to our institutional costs! 

[More ...]

Congrats, Anneliese!

On Mon, Dec 2, 2024 at 2:31 PM Swift, Allegra <
[log in to unmask]> wrote:

> Hello all,
>
>
>
> Sharing the ACRL Member of the Week profile on our own Anneliese Taylor!
> Kudos and well-put, Anneliese!
>
>
>
> https://www.ala.org/acrl
>
>
>
> cheers,
>
> Allegra
>
>
>
> *Allegra Swift | Scholarly Communications Librarian *
>
> UC San Diego Library | [log in to unmask]
>
>
>

--
Rachael G. Samberg, J.D., MLIS
Director, Scholarly Communication & Information Policy
University of California, Berkeley
Doe Library, 189 Annex
Berkeley, CA 94720-6000
Pronouns: she/her 

[More ...]

Nice. Congrats! 👏

On Mon, Dec 2, 2024 at 2:47 PM Rachael G Samberg <
[log in to unmask]> wrote:

> Congrats, Anneliese!
>
> On Mon, Dec 2, 2024 at 2:31 PM Swift, Allegra <
> [log in to unmask]> wrote:
>
>> Hello all,
>>
>>
>>
>> Sharing the ACRL Member of the Week profile on our own Anneliese Taylor!
>> Kudos and well-put, Anneliese!
>>
>>
>>
>> https://www.ala.org/acrl
>>
>>
>>
>> cheers,
>>
>> Allegra
>>
>>
>>
>> *Allegra Swift | Scholarly Communications Librarian *
>>
>> UC San Diego Library | [log in to unmask]
>>
>>
>>
>
>
> --
> 

[More ...]

Wow! Congratulations, Anneliese!

Congratulations Anneliese! I’m so happy you’re getting this recognition!

* Charlotte

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Timothy M Vollmer <[log in to unmask]>
Date: Monday, December 2, 2024 at 2:50 PM
To: SCHOLARPUB-L <[log in to unmask]>
Subject: Re: [SCCKG] Congrats to the ACRL member of the week!
Nice. Congrats! 👏

On Mon, Dec 2, 2024 at 2:47 PM Rachael G Samberg <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Congrats, Anneliese! 

[More ...]

Congratulations, Anneliese!

Best,
Angela

On Mon, Dec 2, 2024 at 3:09 PM Charlotte Roh <[log in to unmask]> wrote:

> Congratulations Anneliese! I’m so happy you’re getting this recognition!
>
>
>
> - Charlotte
>
>
>
> *From: *Scholarly Communications CKG <[log in to unmask]> on
> behalf of Timothy M Vollmer <
> [log in to unmask]>
> *Date: *Monday, December 2, 2024 at 2:50 PM
> *To: *SCHOLARPUB-L <[log in to unmask]>
> *Subject: *Re: [SCCKG] Congrats to the ACRL member of the week!
>
> Nice. Congrats! 👏
>
>
>
> On Mon, Dec 2, 2024 at 2:47 PM Rachael G Samberg <
> [log in to unmask]> wrote:
>
> Congrats, 

[More ...]

Thank you all for the congratulations!

Cheers,
Anneliese

Hi Katie and Martha,

I would support the permanent switch to Google Drive. It works pretty well for larger and smaller groups (at least at Davis, I can’t speak for other campuses). I’d be happy to hand over the ownership of the SCCKG folder to you or any other owner.

My main concern with keeping the Wiki would be the risk that with another software update at UCSF we could lose access again. The last cut off was quite sudden, without warning, and Martha and I had to figure out how to save some of the files and how to 

[More ...]

Hi Katie and Martha,

Thank you for this! What can we do to minimize the workload for this subgroup? Would putting it to an email or google form vote: Y/N stay with Google allow the group to draw up a proposal for decisions to make about content migration and administration focused on the platform of choice? 

[More ...]

Hello all,

I say use Google, it serves me well in several other projects & initiatives.

Cheers,
Marty

From: Scholarly Communications CKG <[log in to unmask]> On Behalf Of Swift, Allegra
Sent: Thursday, October 24, 2024 4:14 PM
To: [log in to unmask]
Subject: Re: [SCCKG] Google vs Wiki - moving things forward

Hi Katie and Martha,

Thank you for this! What can we do to minimize the workload for this subgroup? Would putting it to an email or google form vote: Y/N stay with Google allow the group to draw up a proposal for decisions to make about content migration and administration focused on the 

[More ...]

Hi All,

I vote to stay with Google as well.

Angela

On Thu, Oct 24, 2024 at 2:22 PM Brennan, Martin J. <
[log in to unmask]> wrote:

> Hello all,
>
>
>
> I say use Google, it serves me well in several other projects &
> initiatives.
>
>
>
> Cheers,
>
> Marty
>
>
>
> *From:* Scholarly Communications CKG <[log in to unmask]> *On
> Behalf Of *Swift, Allegra
> *Sent:* Thursday, October 24, 2024 4:14 PM
> *To:* [log in to unmask]
> *Subject:* Re: [SCCKG] Google vs Wiki - moving things forward
>
>
>
> Hi Katie and Martha,
>
 

[More ...]

Well done and thank you for sharing!

Allegra

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Timothy M Vollmer <[log in to unmask]>
Date: Wednesday, October 23, 2024 at 4:47 PM
To: [log in to unmask] <[log in to unmask]>
Subject: [SCCKG] UCB Library Schol-Comm office annual report
Hi SCCKG colleagues:

UC Berkeley Library's Scholarly Communication & Information Policy office has compiled our FY23-24 Annual Report<https://urldefense.com/v3/__https:/drive.google.com/file/d/1LdpT-UMqsYnF6ZrzIJYVi7eLzy6WhaZH/view?usp=sharing__;!!Mih3wA!CkQg9x1GqzdlrKvd7-THB8BEoHBI0s69OWGukSSJ26bNrQzz8lxQnmnlkUFhVhS4Oi0PPGQZfFKGG7gRB-osX4LOCCmeg0XbR76z$>. To the extent any of this is helpful for your programs, please feel free to adapt, repurpose, etc. 

[More ...]

Yes, thanks for sharing. As always – very impressive!

Best
Michael

Hello SCCKG colleagues. I wanted to let you know that we're giving our
annual "State of the Union" (which I'm not allowed to call "SCIP, SCIP,
HOORAY!") about our work for Library staff on *December 16 at 10 a.m. (Zoom
link **here*
<https://berkeley.zoom.us/j/98180289563?pwd=AkhbMdyJukbH44qLUbqUxliTcYoqxv.1>
*).* You all are also very welcome to tune in if it will be of interest to
you! 

[More ...]

Thanks Mitchell!

That reminds me - last year we didn't do an OA Week events roundup on the OSC site like in previous years because there weren't a lot of things scheduled that week, or at least not ones that people wanted to advertise beyond their campus. If there's more interest this year, let me know and I'm happy to put one together.
2022's post is here, as an example: https://osc.universityofcalifornia.edu/2022/10/oa-week-2022/

A follow-up about contacting your protocols.io users. There is admin functionality within protocols.io to notify members affiliated with your institution with the email message you input. Gabriel Gasque, Head of Outreach at protocols.io, informed me that this notification does not add a subject line and is only available if the users sign in. Therefore, it might not be the best way to communicate that the pilot will be ending (or continuing, for those in that scenario). 

[More ...]

This looks great, thank you so much for sharing!

* Charlotte

From: Scholarly Communications CKG <[log in to unmask]> on behalf of Rachael G Samberg <[log in to unmask]>
Date: Monday, September 2, 2024 at 8:29 AM
To: SCHOLARPUB-L <[log in to unmask]>
Subject: [SCCKG] My upcoming webinar on impact of AI licensing restrictions
All, you may be interested in this upcoming webinar I'm participating in on the scholarly and industry impact of AI licensing restrictions. What I think is particularly helpful here is that we'll be comparing international and foreign perspectives to the state of affairs in the U.S. 

[More ...]

Hello everyone! Thank you to those of you who have replied about your campus' interest in continuing a protocols.io subscription. I added a new spreadsheet<https://docs.google.com/spreadsheets/d/1phFx85TzE0F8qr7QWnVa18Q2G6q9Z_Ioilp9TarBp8Y/edit?gid=0#gid=0> to the folder to track the responses so far. If I missed your response, please let me know. You know how it is going through email after being out on vacation 😉. 

[More ...]

Hi SCCKG,

*Please fill out this one-question poll
<https://docs.google.com/forms/d/e/1FAIpQLSc3ooYWHL3QKgCNQ3bwvzL4qqyAs1L2FZ-AI6pif79bX_Fvmw/viewform?usp=sf_link>
about your availability by EOD Wednesday (tomorrow)*. It will help us a lot
with planning for a joint Research Data Services and Scholarly
Communication CKGs meeting! We have five responses so far (thank you!), but
we'd like to confirm more availability before going forward with scheduling
this date. 

[More ...]

Hi, Martha. You're spot on with everything as usual -- it's so varied.
We're not in the loop at all on *initial* exception approvals because Grad
Div. oversees all embargos via their forms. However, once an embargo is in
place, we sometimes receive inquiries asking us to approve extending it,
and we refer everyone to the Embargo Extension Form linked from the
Guidelines:
https://grad.berkeley.edu/academic-progress/dissertation/#embargo-extensions.
That form goes to Grad Div, and Grad Div oversees everything. The Library
has no involvement. 

[More ...]

Because take-down requests come to me and then so many people need to be in the loop because of cataloging records, etc, I worked with the grad division, our cataloging, and Merritt on a workflow (attached) to capture who should and wants to be looped in.

In addition, I recently got this query from the asst director of the grad office and I responded with the recommendation that they not do away with the approved statement (academic record and all) and gave an option in wording based on a UCLA example; 

[More ...]

UCLA is very similar – Grad Division makes all the decisions on this. I suppose there may be an extended embargo with the length you describe, but it depends on why the dissertation is embargoed. For publication reasons, it is generally not given. But if someone has written something politically sensitive, that may endanger family members living in another country – that kind of reasoning has led to longer embargoes. 

[More ...]

Thank you for your quick and helpful replies, Rachael, Allegra, and Marty!
I appreciate your confirmations of the local Grad Divisions' role in making
these decisions.

Thanks again,
Martha

On Thu, Jul 18, 2024 at 1:58 PM Brennan, Martin J. <
[log in to unmask]> wrote:

> UCLA is very similar – Grad Division makes all the decisions on this. I
> suppose there may be an extended embargo with the length you describe, but
> it depends on why the dissertation is embargoed. For publication reasons,
> it is generally not given. But if someone has written something
> politically sensitive, that may 

[More ...]

Thank you to those who provided feedback on our June meeting! A gentle
reminder to fill out t*his poll* <https://forms.gle/hPi6MtQEKyMrXjz98>* by
the end of the day tomorrow (5/29)* if you haven't done so already.

Martha

On Wed, May 22, 2024 at 12:16 PM Martha Stuit <[log in to unmask]> wrote:

> Hi Schol Comm CKG,
>
> We are considering if/when to have the June SCCKG meeting because the
> normally scheduled date is on the Juneteenth holiday.
>
> Would you like us to move our meeting up, back, or cancel? *Please fill
> out this poll <https://forms.gle/hPi6MtQEKyMrXjz98> by May 29 *to tell
 

[More ...]

Hi Angela:

It's nice you're doing this. For the last few years we've been hosting a
"How to Publish Open Access at UC Berkeley" -- typically in the fall term.
If you're interested, I'll share the slide link below.

2023 How to Publish Open Access at UC Berkeley
<https://docs.google.com/presentation/d/1Nqrm97OnXlh8HOQgjNyXPAJOTeQDogqqjFgDleljv_k/edit?usp=drive_web>

Tim

On Mon, May 20, 2024 at 12:41 PM Angela Chikowero <[log in to unmask]>
wrote: 

[More ...]

Thanks for sharing this, Angela. I’d be interested in the planning process.

I’ve been working on two related library initiatives for our campus, Publishing Literacy and Open Access Outreach & Adoption. I reuse and adjust content for the audience and hope to create materials and modules that can be reused across my library (and in some cases, beyond). I’m doing just such a session this evening for the Cardiology Dept. 

[More ...]

Hi Allegra,

Thank you for being so interested in the planning process. I will reach out
soon regarding our next meeting. Please feel free to share the folder.
There might be resources we could use.

Best,
Angela

On Mon, May 20, 2024 at 1:52 PM Swift, Allegra <[log in to unmask]> wrote:

> Thanks for sharing this, Angela. I’d be interested in the planning process.
>
>
>
> I’ve been working on two related library initiatives for our campus, *Publishing
> Literacy* and *Open Access Outreach & Adoption*. I reuse and adjust
> content for the audience and hope to create materials and 

[More ...]

Hi Tim,

Awesome! Thank you for the link to your slide deck.

Best,
Angela

On Mon, May 20, 2024 at 1:32 PM Timothy M Vollmer <[log in to unmask]>
wrote:

> Hi Angela:
>
> It's nice you're doing this. For the last few years we've been hosting a
> "How to Publish Open Access at UC Berkeley" -- typically in the fall term.
> If you're interested, I'll share the slide link below.
>
> 2023 How to Publish Open Access at UC Berkeley
> <https://docs.google.com/presentation/d/1Nqrm97OnXlh8HOQgjNyXPAJOTeQDogqqjFgDleljv_k/edit?usp=drive_web>
>
> Tim
>
>
> On Mon, May 20, 2024 at 12:41 PM Angela Chikowero <[log in to unmask]>
> 

[More ...]

Hi Allegra,

Jade Yonehiro at CDL is working on the Journal Look-up tool. And of course Mat and Mark would also know about the status and any anticipated launch date.

Best
Michael

Hi Allegra,

The project team for the journal look-up tool includes those of us on the CDL Transformative Agreements Team (Mat, Jade, and myself), folks from CDL User Experience (Rachael Hu, John Kratz) and CDL Discovery to Delivery (Lucy Liu, Judy Dobry, Joe Ferrie).

We do not have an expected launch date and I would caution against providing a specific time frame to authors. That said, much progress has been achieved – with the goal to build a "minimum viable product" with basic search functionality fairly soon, the team has developed wireframes, built structures for the underlying data, and collected 

[More ...]

FWIW, we will be releasing a summary report afterwards, which will capture a lot of what's said.

Excellent, thank you!
t

On Wed, Apr 10, 2024 at 3:32 PM Katie Fortney <[log in to unmask]>
wrote:

> FWIW, we will be releasing a summary report afterwards, which will capture
> a lot of what's said.
>
> ------------------------------
> *From:* Scholarly Communications CKG <[log in to unmask]> on
> behalf of Timothy M Vollmer <
> [log in to unmask]>
> *Sent:* Wednesday, April 10, 2024 3:28 PM
> *To:* SCHOLARPUB-L <[log in to unmask]>
> *Subject:* [SCCKG] can someone share notes from "The Right To Deposit"
> event after next week?
>
> Hi SCCKG:
>
> RE: *The Right To Deposit – Uniform Guidance to Ensure Author Compliance
 

[More ...]

Hi Katie and group,

Thank you for the heads up! I hope you have a great time in Scotland and
safe, on-time travels.

I will second Katie in saying that we welcome conversations on this list. 🙂

All the best,
Martha

Thank you both for this blog post. Very helpful. You are the best!

M

Hi Rachael, Tim, and Samantha,

Thank you sooo much for this blog post. This is very helpful and much needed in the library community. I have circulated the link within our library.

Best
Michael

Hi Rachael, Tim, and Samantha,

Ditto to Michael! I forwarded to our librarians as well, thank you!

Allegra

Allegra Swift | Scholarly Communications Librarian
UC San Diego Library | [log in to unmask]<mailto:[log in to unmask]>
https://orcid.org/0000-0003-2160-6960<https://urldefense.com/v3/__https:/orcid.org/0000-0003-2160-6960__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YsL7fljm$>
Pronouns: she, her, hers / Why do pronouns matter<https://urldefense.com/v3/__https:/www.mypronouns.org/what-and-why/__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YkZ8I60b$>?

Meet: here's my calendar link<https://urldefense.com/v3/__https:/calendly.com/akswift__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YmeRYxWX$> to make finding time easy.

Info on services and resources: lib.ucsd.edu/schol-comm
Twitter: @UCSDScholCom<https://urldefense.com/v3/__https:/twitter.com/ucsdscholcom__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0Yi8LJNUc$> | Blog: CONDUIT<https://knit.ucsd.edu/scholcomm/> 

[More ...]

Hello all. Apologies on behalf of UCSF for the wiki problem. We just learned about the problem in the library last week. I won't be able to make this week's meeting and am only working a little while longer today before I'm off through the rest of the year, otherwise I'd offer to add updates and minutes there for others this week. Perhaps a Google Drive page could be set up as the interim agenda and notes doc to help collect everything? I've attached the agenda template for reference. 

[More ...]

Ah, sorry for the subject line. This was already referring to the next topic 😊

Thank you for editing and suggesting changes in the SCCKG Charter<https://docs.google.com/document/d/1lFY3waU0mtdgHtHEEGAvwRg56L2hPLrsqixUqkJyh-Y/edit>. I have accepted all the small changes and changes we already agreed (e.g. delete the list of members and replace it with a link to the roster). If you want to compare to the original document you can find it here<https://libraries.universityofcalifornia.edu/wp-content/uploads/2013/06/SCG_CKG_Charter.pdf>. 

[More ...]

CAUTION: EXTERNAL EMAIL

Hello all,
I've heard from one person so far - thank you!
Anyone else? I understand the various reasons why there may not be, but just in case...

On Wed, Oct 11, 2023 at 12:09 PM Katie Fortney <[log in to unmask]<mailto:[log in to unmask]>> wrote:
And so once again I will ask you all:
Do you have Open Access Week webinars, panels, blog posts, video games, or anything else you would like included in this year's OSC blog post? 

[More ...]

Thank you to Erica Zhang!

On Tue, Oct 3, 2023 at 9:17 AM Rachael G Samberg <[log in to unmask]>
wrote:

> Colleagues, I give up. I've been up writing a blasted Copyright Office NOI
> response at 3:30 a.m. every day and my workplace is very difficult. Would a
> kind soul be willing or able to forward me the 2016 or 2017 UC Annual
> Report that (I think in like section 9, 10, or 12 if memory serves)
> demonstrates that we publish 9% of global journal scholarship? Or anything
> more recent with the number? Honestly I think the UCOP 

[More ...]

CAUTION: EXTERNAL EMAIL

Very exciting! That's quite the TOC. Thanks for the heads up Allegra, and congrats Charlotte and Mark!
"We’re expecting publication in print to coincide with Open Access Week<https://www.openaccessweek.org/> in late October, with an OA version available to download a bit earlier on the ALA Store." - I'll be keeping an eye out... 

[More ...]

Hi Angela,

I’ve been trying to convince our collection strategists to put a group together to write one and have been gathering notes and examples here<https://docs.google.com/document/d/1ufgFnBq5ewExMFvAwSRIUjokS-Fheiph9ahOLJYv0sM/edit?usp=sharing>. Please feel free to add anything you find to it.

Allegra

Allegra Swift | Scholarly Communications Librarian
UC San Diego Library | [log in to unmask]<mailto:[log in to unmask]>
https://orcid.org/0000-0003-2160-6960<https://urldefense.com/v3/__https:/orcid.org/0000-0003-2160-6960__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YsL7fljm$>
Pronouns: she, her, hers / Why do pronouns matter<https://urldefense.com/v3/__https:/www.mypronouns.org/what-and-why/__;!!Mih3wA!T4VGrOddoXVXKPPma1Jsrb8K48j5_4YLcieiGQd8hdzHjhbBDT0Tuwc0YkZ8I60b$>? 

[More ...]

Hi Allegra,

This is a helpful list. Thank you. I will add any other details I
come across. We are looking into crafting one. I am happy to share when we
have it ready.

Best,
Angela

On Thu, Aug 31, 2023 at 2:00 PM Swift, Allegra <[log in to unmask]> wrote:

> Hi Angela,
>
>
>
> I’ve been trying to convince our collection strategists to put a group
> together to write one and have been gathering notes and examples here
> <https://docs.google.com/document/d/1ufgFnBq5ewExMFvAwSRIUjokS-Fheiph9ahOLJYv0sM/edit?usp=sharing>.
> Please feel free to add anything you find to it.
>
>
>
> Allegra
>
>
>
 

[More ...]

Hi Angela:

A few years ago UC Berkeley Library had a working group that developed
criteria for local OA investments.

- Here's the report
<https://docs.google.com/document/d/1Iq_KECNlC5WhMxDl2-Y0Jnmuiuxp8YFoAcx8iorxyqY/edit?usp=sharing>
- Here's the step-by-step guide
<https://docs.google.com/document/d/1A5a_0umaNqhTvVSAnlZ_gk_yA1-eRtZWjSkcsKMSVOw/edit?usp=sharing>
- Here's the vendor/resource questionnaire
<https://docs.google.com/document/d/1npm5oexFmqOC0_vbuOmQdz6WxasEydCUETPq4Yr-Am0/edit#heading=h.9vg7t9y0phhv>

There are also some related resources at the UC-wide level. You might
already know of some of these. For example:

- Guidelines for Evaluating Transformative Open Access Agreements
<https://osc.universityofcalifornia.edu/uc-publisher-relationships/guidelines-for-evaluating-transformative-open-access-agreements/>
- Scholarly Transformation Advice and Review (STAR) Team Criteria Summary
<https://libraries.universityofcalifornia.edu/sclg/star/scholarly-transformation-advice-and-review-star-team-criteria-summary/>
- Also, the Shared Content Leadership Group (SCLG) *was* working on a
draft of "Principles and Guidelines for Open Access Memberships,
Partnerships and/or 

[More ...]

Hi Angela,

For the cataloging/resource management aspect, the SILS Open Access Resource Management Task Force developed a set of principles for managing OA resources consortially. The principles can be found in their Phase One report<https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/11/OARMTF_Phase_One_Report_Oct_2021.pdf>.

Hope this helps!

Sincerely,

Erica Zhang

From: Scholarly Communications CKG <[log in to unmask]> On Behalf Of Timothy M Vollmer
Sent: Thursday, August 31, 2023 2:33 PM
To: [log in to unmask]
Subject: Re: [SCCKG] Open Access Collection Development Policy or Principles 

[More ...]

Thank you, Erica, for sharing this report. We are considering having some
principles for the local OA investments. The UC-wide principles will
definitely help inform us. I have some documents, and I am gathering more.

Best,
Angela

On Thu, Aug 31, 2023 at 3:04 PM Zhang, Erica <[log in to unmask]>
wrote:

> Hi Angela,
>
>
>
> For the cataloging/resource management aspect, the SILS Open Access
> Resource Management Task Force developed a set of principles for managing
> OA resources consortially. The principles can be found in their Phase One
> report
> <https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/11/OARMTF_Phase_One_Report_Oct_2021.pdf>
> .
>
>
>
> Hope 

[More ...]

Hi Tim,

Thank you for sharing these resources. I will check and see if I missed
something from the ones I have gathered.

Best,
Angela

On Thu, Aug 31, 2023 at 2:33 PM Timothy M Vollmer <[log in to unmask]>
wrote:

> Hi Angela:
>
> A few years ago UC Berkeley Library had a working group that developed
> criteria for local OA investments.
>
> - Here's the report
> <https://docs.google.com/document/d/1Iq_KECNlC5WhMxDl2-Y0Jnmuiuxp8YFoAcx8iorxyqY/edit?usp=sharing>
> - Here's the step-by-step guide
> <https://docs.google.com/document/d/1A5a_0umaNqhTvVSAnlZ_gk_yA1-eRtZWjSkcsKMSVOw/edit?usp=sharing>
> - Here's the vendor/resource questionnaire
> <https://docs.google.com/document/d/1npm5oexFmqOC0_vbuOmQdz6WxasEydCUETPq4Yr-Am0/edit#heading=h.9vg7t9y0phhv>
>
>
> There are also some related resources at the UC-wide level. You might
 

[More ...]

Hi Allegra,

I am likewise interested to hear if other campuses are doing this and able
to integrate these systems.

At UCSC earlier this summer, I received a question on this from the
Academic Personnel Office. They wanted to know if the UC Publication
Management System could export the publication data so that they could
import it into our local system for tenure and promotion, called DivData.
So it wouldn't be a direct integration but rather data export/import. The
UCPMS of course can export publication data, but the APO was going to
investigate whether it was in the right format 

[More ...]

Hi Allegra,

Here is the link to our AggieExperts<https://library.ucdavis.edu/online-strategy/aggie-experts/> project that Alainna mentioned. I’d be happy to connect you with the project leader and set up a meeting to get more details.

The AggieExperts group worked on the project for quite some time and had a pilot with the School of Engineering. I think School of Medicine is also already integrated and heard recently that roll-out to the whole campus will happen soon. 

[More ...]

Thank you, Martha and Michael.

Michael, yes if you could connect me with the project leader, that would be great.

We got in contact with UCLA’s person and are setting up a meeting.

Martha, if you hear back, maybe we can get in touch?

Maybe its time to check in with CDL to see if there isn’t some progress on the UCPMS/eScholarship side. 

[More ...]

Hi Anneliese,

I usually have them look at the following points in the contract:

* Liability / fault – make sure the author is not on the hook for any problems that might not be their fault
* Advance/royalty – they can negotiate this but typically unless an author is a big name, they don’t feel comfortable
* Alternatively, they can ask that the publisher pay for editing and indexing rather than having this charged against author royalties
* Copyright / Language rights – we like to ask authors to negotiate for their copyright, but I usually recommend rights reversion 

[More ...]

Thanks for sharing, Allegra! UC Davis has also a Design Department and access to the journal and its backfiles is important for researchers in this area.

Best
Michael

Thanks, Allegra. Do you know, is there some indication that Elsevier is
going to remove the title from its offering because of the mass exit of the
editorial board? Regardless, we could look to the license agreement to see
the terms/protocols for this to see what the options are regarding longer
term access and preservation. 

[More ...]

CAUTION: EXTERNAL EMAIL

What Tim said - I wouldn't expect the resignation of the editorial board to have any impact on availability of the back issues.
I know our licensing folks always aim for perpetual access, and I think they usually get it. I went to the redacted licenses page<https://cdlib.org/services/collections/licensed/resources/redacted-license-agreements/#E> to check the Elsevier one, but there are more Elsevier agreements and amendments than I can sort through.
Maybe Mat or Mark could verify for us? 

[More ...]

Hi all,

Here is the link to the cheat sheet that is under development.
https://drive.google.com/file/d/1fYP9Tp6lhGIbrq2wYbUAvVrV-YyRmkpN/view

Keep in mind that this is a draft (do not share) and that UCOLASC suggestions are not incorporated yet. As far as I remember, the sheet will also go to a (UC campus) designer to improve the looks. 

[More ...]